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Saturday, June 9
 

1:15pm

Collection Management, Assessment, and Development: Reviving collections during LMS implementation
As small academic libraries move towards new, cloud-based systems, metadata evaluation and whole-collection analysis has never been easier. These libraries have small or non-existent staff, limited resources, and sometimes a lack of training that prevent them from maintaining a dynamic, vibrant collection. Meanwhile, budget cuts, the increased demand for e-resources and changing technology require budgetary funds to shift to other resources and endeavors.  For this library, years of print and microform metadata issues as a result of poor training, difficult to use systems, and a lack of adherence to cataloging standards created several serious problems when migrating from Ex Libris Voyager to OCLC WMS. Migration presented the opportunity to correct these issues and evaluate the print and electronic collections as a whole to create an up to date collection with far greater impact for our university's curriculum. This presentation will detail the workflow changes, along with several of the issues we experienced during migration and how we corrected them. How we used our new LMS to evaluate our collections for overlap, suitability, and usage to deselect materials and shift funds to to other resources will also be discussed.

Speakers
ER

Erin Ridgeway

Southwestern Oklahoma State University


Saturday June 9, 2018 1:15pm - 2:15pm
Highland Ballroom I/II

1:15pm

Journal Collection Analysis and Evaluation for Outreach and More!
If you could create any collection management report, including any data, what would it look like?

At Minnesota State University, Mankato, we’ve created a tool to provide journal collection analysis and evaluation (JCAE) reports which bring together a wide variety of data in one place. These reports can include Scimago journal evaluative data, any number of COUNTER JR1s, cost and payment data from the integrated library system or from vendor licenses, holdings data from the knowledgebase, subject data from indexes, Scimago, or the knowledgebase, journal data from Ulrich’s, custom data from academic departments, and more, as well as calculations based on combinations of these data. The tool is data-source agnostic. Really, there is no limit to the data we can include in our collection analysis reports. Thus, our question to ourselves – what do we want and why, now that we can do almost anything?

We developed the collection analysis reporting system for several purposes, including full journal collection analysis, evaluation, and review, which we pursue biennially. We are most excited about the outreach opportunities to academic departments. We have formed a team including a development group to prepare reports, and a consultant. The consultant leads a service: (1) to help academic departments or programs realize the value of the collection, (2) to encourage collaboration with the library to improve student utilization of the collection, and (3) to inform library liaison decision-making.

Our presentation will be split into two parts. In the first part, we’ll display several reports, including subject-level and collection-level reports. We’ll also provide a peek into how we create these reports. In the second part, we will talk about the JCAE service overall and what we have learned so far by providing these reports to our liaisons and to academic departments. We’ll display and discuss several graphs and figures we have adapted for different stakeholder groups.

We’re especially excited to share some of the opportunities we see as we move forward. We will be migrating our JCAE tool to a new platform and version, so we also want to learn, what else should we be thinking about?  What would you want in your own library to help you manage collections and to reach out to academic departments?

Speakers
NG

Nat Gustafson-Sundell

Collections Librarian, Minnesota State University, Mankato
Minnesota State University, Mankato
ER

Evan Rusch

Reference Librarian, Minnesota State University, Mankato


Saturday June 9, 2018 1:15pm - 2:15pm
Highland Ballroom IV/V

2:30pm

Knowledge Management for Collection Development: Transforming institutional knowledge into tools for selectors
In an organization with a decentralized collection development structure, it can be difficult for selectors to find correct and/or detailed information at the point of need when engaging in collection development. Institutional knowledge that is possessed by individuals who have worked at the library for many years is not always easily shared with others due to the lack of an effective conduit. Simply knowing what is happening and what has happened with purchases, licensing, vendor negotiations, budget planning, and policy creation can be a challenge for those who have not been directly involved. This presentation will detail the presenter's experience in a new collections role at Penn State Libraries and her work gathering the information that exists on shared drives, in file cabinets, dark corners of the intranet, and in the brains of faculty and staff that have worked at the library for many years and making it available to selectors in a meaningful way. The presentation will discuss projects such as compiling information about annual ebook packages and ejournal backfiles as well as Penn State’s management of theses and dissertations. How those projects were  identified and prioritized as well as the process for compiling that information and making it available will also be discussed. The presentation will conclude with a long-term plan for storing and presenting this kind of information so that knowledge continues to be shared across Penn State Libraries. Many libraries face challenges with regard to capturing institutional knowledge, and collection development is an area within libraries where historical information needs to be referenced frequently. This presentation will offer attendees some ideas for how to approach this issue as well as the benefit of the successes and failures the presenter experienced while attempting to address this challenge.

Speakers
JP

Julia Proctor

Collection Services and Strategies Librarian, Penn State University


Saturday June 9, 2018 2:30pm - 3:30pm
Highland Ballroom IV/V

2:30pm

Managing a Mass Collections Review from Assessment to Deselection
Starting in 2017, Falvey Memorial Library at Villanova University initiated a long-overdue collection review of the monograph collection.  This is partly to ensure a healthy collection with room for growth, but also to prepare for a renovation of the building--ideally by the summer of 2019.  This presentation will explore the ongoing process of organizing and enacting this weeding project.  This includes using OCLC’s GreenGlass software to assist liaison librarians with selection, the criteria developed for deselection, and incorporating faculty participation in the project without undermining it.  There is also intensive training of student workers to pull the proper books, withdraw them from the catalog and WorldCat, and dispose of them.  The talk will highlight the ongoing challenges related to this project, which hopefully would encourage some discussion of the issues.

Speakers
DB

David Burke

Villanova University


Saturday June 9, 2018 2:30pm - 3:30pm
Library
 
Monday, June 11
 

9:00am

Applying Statistical Methods to the Library Data Analysis
Data analytics is a critical phrase in the life cycle of data management.  One of the major techniques is using the statistical method, which is used by numerous enterprises and organizations all the time.

In our presentation, we will demonstrate our experiment with some traditional and popular statistical methods, such as Pearson correlation coefficient and linear regression, to analyze our library’s e-resources usage data. By using the statistical methods to analyze our data, we are trying to understand the real relationship between the different variables and forecast the future usage of our e-resource collections. Thus it can help us make effective decision in e-resource collection management and library budgeting. In this presentation, we will explain, in plain English, the terminology and usage of the seemly daunting statistics and show that, with a little learning effort, everyone can master the concept and skill of the most useful technique of data analytics.

Speakers
JM

Jia Mi

Electronic Resources/Serials Librarian, The College of New Jersey
YW

Yongming Wang

The College of New Jersey


Monday June 11, 2018 9:00am - 10:00am
Highland Ballroom III